Alfresco Microsoft Exchange Integration
By connecting Alfresco to your Exchange systems, project times and deadlines can be made available within your project sites. Alfresco Share makes it possible to create calendar entries that are automatically synchronized with the Exchange calendar. Outlook calendar entries are also updated in the project site.
Enable calendar synchronization
A click on the link “Synchronize calendar” in any Alfresco calendar will create that calendar in the public folder “Alfresco” in Outlook. Access rights correspond to those for the Alfresco site.
While synchronization is in progress, the message “Synchronization started” is displayed. After successful synchronization, the message “Synchronization completed” is displayed. Entries that were already in the Alfresco calendar before synchronization are automatically created in the Outlook calendar as well.
Event Synchronization Alfresco > Outlook
With synchronization enabled for an Alfresco calendar, new entries are synchronized immediately with the corresponding Outlook calendar.
The fields “Subject”, “Where” and “Description” as well as the times are updated automatically. The synchronization process does not transfer attachments and tags to Outlook.
Event Synchronization Outlook/Exchange > Alfresco
Changes made to a synchronized calendar in Outlook are replicated back to Alfresco via a cron job that runs every five minutes.
If the same event is also changed in Alfresco before the cron job runs, the changes made in Outlook will be overwritten by those made in the Alfresco calendar.