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Outlook E-Mail-Manager for Alfresco 3.0

Solution Name: 
Outlook E-Mail-Manager for Alfresco 3.0
Category: 
Language(s): 
Works with Alfresco: 
4.1, 4.0

The Westernacher „Outlook E-Mail-Manager“ for Alfresco is an efficient and easy-to-use instrument for integration of Alfresco features to your regular email management environment. The Outlook Integration for Alfresco is easy to install and offers many useful features. It includes a workflow administration panel, which provides instruments to create, change and manage Alfresco workflow tasks. Any space of the repository can be defined as destination for emails and will automatically appear in the Outlook folder structure. An embedded Alfresco Explorer and an advanced Alfresco Search component allow browsing quickly the repository contents. Users may move mails and their attachments via simple drag-and-drop operations from or into the repository. While archiving a duplicate check is initiated on repository-, site- oder folder-level, set this easiely in the configuration. All already stored emails are marked with an icon in your Outlook inbox. The email management solution comes with stubbing functionality, which allows users to transfer email body and attachments to the Alfresco repository while reducing outlook or exchange storage space to links to the repository. Stubbing reduces fixed storage capacities while enriching the enterprise knowledge base. Even if the mail is stored with stubbing you can view the complete mail details via the context menu in your Outlook. Automated e-mails attachments filing is configurable in a dedicated settings menu. All information contained in mails documents including attachments is fully indexed. An Enterprise search can be extended to corporate emails once the plug-in is operational. Emails are available for search within Alfresco via a concise mailbox view which provides smart features including display of the mail content in text or HTML format, download of the original .msg data file for further processing in the Outlook Mail-client, clear display of all attachments, web browser preview of all attachments, search by keywords or full-text and additionally, a support for more than 200 file formats (using the built-in Alfresco document viewer) is provided.

  • Clear presentation of emails in the list view of Share, Emails are stored based on their subject
  • Modern appereance and seamless integration into the new Windows 8 inteface through the use of Metro Style Icons
  • Simple definition of personal favorites at site, folder and document level in the Alfresco Explorer in Outlook
  • Integrated Alfresco Explorer based on user rights with CRUDE operations for Alfresco documents/ folders
  • Integrated Alfresco search (folders, documents, full text search etc.) with customizable search fields
  • Full integration of Alfresco workflow functionality
  • Store email’s and/or attachments in the Alfresco Repository per drag & drop or using Outlook automation rules
  • Attach documents (link or document attachment) from the Alfresco repository to e-mails per drag & drop
  • Duplicate check of all mails while archiving on repository-, site- or folder-level
  • Email Archiving with stubbing (replacement of email content with a link to the email in Alfresco) option
  • Search results may be limited on basis of their type (documents / documents and folders / emails)
  • Enhanced results display in the search (eg metadata)
  • Complete email details, even if they are stored with stubbing, via the context menu in Outlook
  • Visualization of already stored mails with an icon in your inbox
  • Open Alfresco Share or Alfresco Explorer page for every Alfresco document or folder using context menu
  • Email details at a glance in Alfresco Share with a header box above the email preview 
  • Direct documtent preview in Outlook through run over the file with the mouse
  • Start „New Mail“-action directly out of Alfresco or via the context menu in the Outlook Alfresco Explorer
  • Context menu action for direct search in a defined selection within Outlook
Requirements: 
Alfresco 4.1.5, 4.1.4, 4.1.3, 4.1.2, 4.1.1, 4.0.2.9, 4.0.2 and Alfresco Community 4.2.c; Runs also on 4.2.b, 4.2.a – without support!
Windows 7 / Windows 8
Outlook 2007, 2010 (32/64 Bit), 2013 (32/64 Bit)
Licensing Model: 
Please contact Westernacher Products & Services AG
Version History: 
Version 3.0
Support Option: 
Supported by Partner
Support Contact(s): 

Christian Weißenborn
ecm@westernacher.com
+49 (0)711 72259537