Records Management Software and Compliance Software

Driven by stricter regulations and a desire to show greater levels of transparency, organizations around the world are turning to records management software and technology. Alfresco Records Management (RM) helps capture, control and manage vital corporate information - much of which resides in business documents, emails, and financial reports. Designed as a simple to use, simple to deploy, cost-effective open source records management solution, Alfresco removes many of the hurdles associated with traditional, legacy RM software solutions. Certified to the DoD 5015.02 standard, Alfresco RM includes a flexible metadata model that allows other standards (MoReq2010, NOARK, etc.) to be supported.

Simple records filing

File new records from a variety of simple to use interfaces, including:

  • Browser — Alfresco provide a web-based client to allow easy access from any location
  • Drag and Drop — Support for CIFS and WebDAV allows users to simple drag-and-drop files from their desktop
  • Pre-population of metadata — The ability to extract and use information inherent in the document and email content to pre-populate records metadata

Flexible file plans

A flexible File Plan allows records managers to model the system to meet their exact business needs. There is no limit to the number of levels and flexible record categories, so that extensive retention and archive policies can be supported

Records management categories

Record categories can be applied to any level of the file plan. Containing detailed disposition schedules, these records categories control scheduled handling of archiving, holds, transfers, accessions and destruction

Rapid eDiscovery

Rapid eDiscovery tools provide users with simple to use search features that can be run across full-text content, file plan structures, records management categories and record types. Complete audit trails are kept for all of the records under control. These reports can show the complete lifecycle of a record, including who had access and when

Freeze and hold

From time to time companies will need to put a freeze or hold on records within the records management software. Users with the appropriate permissions can freeze records and folders. This prevents any changes to frozen objects and their retention schedules are suspended until the hold is removed

The Benefits of the Alfresco RM Approach

Alfresco Records Management has significant benefits:

  • Increased User Adoption — One solution to support all content, within a single repository, with easy to use clients removes end user complexity and leads to far greater user adoption compared to legacy records management software
  • Single Repository — Allows the management of all electronic files (documents, web pages, emails, images, corporate records, etc.) in the industry’s most scalable, CMIS compliant, open source repository
  • Simplicity — Single user interface for managing both standard content and corporate records
  • Reduced Cost — No upfront license fees. No per user seat pricing. Ability to leverage cost effective open source technology stack. Simplified ongoing maintenance through a single open source records management system.