Open Source Document Management
Where is the content that runs your business? Is it centrally managed, or is it spread across multiple PC’s, email in-boxes, USB sticks, portable disc drives and network file shares? Alfresco provides all of the core document management services needed to allow organizations to capture and manage electronic files and automate document-centric business processes. From loan-origination processes to insurance claims to sensitive legal documents, Alfresco is an open source document management system that can handle any of your business-critical content.
With multiple people updating and changing documents it can be hard to identify the latest copy. Full version control in our document management solution allows users to track who changed what and when. Alfresco provides support for both major updates (version 1 to version 2) and minor updates (version 1.1 to version 1.2)
Documents can be viewed online without the need to download and open the document in another application. Alfresco Document Management can be used to view a range of formats including most office files, images, photographs, scanned documents, video files and audio files
Alfresco provides a fully configurable workflow engine to help manage your internal business processes. This could be a simple review and approval workflow or a more complex multi stage business process
MS Office & GoogleDocs Integration
Seamless integration with Microsoft Office & GoogleDocs makes it even easier to update content. Users simply select the 'Edit Online' option to launch the right Microsoft Office application (Word, Excel or PowerPoint). Once changes are saved, the Alfresco document management system automatically uploads the new file, instantly creating a new version
Property Groups and Types
Alfresco provides a standard set of attributes for the documents stored in Alfresco, such as Name, Title and Description. But customers can define custom types that have extra attributes (i.e. for a contract you may also want to store the Contract Value, Expiration Date, and Supplier Name). Alfresco also provides Property Groups (Aspects) as a way of grouping a number of properties, so that you can quickly apply the 'Contract' aspect to enable custom properties
Powerful search facilities (based on Apache Solr) allow users to easily find the documents that are important to them. Users have a choice of simple search, where Alfresco’s document management solution will search for a term across content or attributes, or a more powerful 'Advanced Search' option that allows users to be more specific - defining which attributes to search for the term
All of these document management features are included in Alfresco One – the industry's only hybrid ECM solution that provides the power of an on-premise platform with the flexibility of a cloud based service – ensuring that your content is always in sync. (Watch this video to see Alfresco’s document management system in action)
Need to access your document on your phone or tablet? Try the free Alfresco Mobile app for tablets and smartphones, which combines the power of Alfresco Document Management with the flexibility of mobile working.