Where is the content that runs your business?
Where is your business critical content stored? Is it easy to find the right version you need? Is your most important content secure both inside and outside the company firewall?
Many companies have documents stored all over the place – on desktop computers, laptops, network drives, email, USB sticks and various consumer file sharing sites. And with contracts stored by customer, invoices by month, case files by case number, and consulting reports by year, it is difficult to get a 360° view of a customer’s information, which makes effective collaboration almost impossible.
Alfresco enables you to manage your business critical documents like contracts, proposals, agreements, marketing and sales materials, as well as technical renderings and manuals. With Alfresco, you have full version control, ensuring that you always have the right version of the file you need, and full access from anywhere, any time.
Alfresco saves valuable time otherwise wasted searching for information and recreating misplaced documents, and eliminates mistakes and costs associated with using the wrong version. Alfresco is the only open source document management system that makes your business critical documents smarter and more actionable, enabling your company to work together more effectively.
"With Alfresco, we can instantly serve up marketing content in many different places and formats such as online and mobile. Alfresco is also easy to use for our business users. We now have one rule — any content put into Alfresco has to be managed by business teams who know the content best. This has freed up our time to focus on other IT projects."
- Aaron Heath, Director, Application Development, Saks Fifth Avenue
"Data and document management is a significant challenge. With over 300 applications containing structured and unstructured data that needs to be instantly accessible to officers, the sheer volume of information we hold is considerable. With new digital initiatives and further integrations on the horizon, we knew the information burden would continue to grow." .
- Christina Xavier-Thomas, Applications and Data Architect, Hampshire Constabulary
Alfresco In Action
Billings Clinic has over 30 hospitals in their network and shared electronic medical records is critical to their success. Alfresco solves their business need by provided a secure platform for their physicians and staff to manage, collaborate and store these sensitive medical records.
Church Pension Group (CPG) is a non-profit benefits organization that had inefficient paper driven processes for claims processing. Moving to Alfresco, they now have 123 worksites that manage 2.3 million documents. The Alfresco repository has increased productivity by giving customer service representatives access to customers documents in real-time, ultimately improving the customer experience.
Mannheimer Insurance Group had a legacy archive system that was hard to maintain and very costly. They selected Alfresco and successfully migrated 14 million documents to a central repository that is accessed by more than 700 users providing the flexibility that can grow with the organization and has delivered significant cost savings.
Caceis Investor Services specializes in financial services for institutional investors, management companies and large organizations. CACEIS had to examine the way in which its documents were managed in the old archiving system in order to extract them, convert them, and finally import them into its new archiving platform. Today, Alfresco is used to manage the central database of 800,000 client records as a measure to combat money laundering.