Project deployment

The DevOps section of the Admin Application is used to deploy projects and manage and upgrade applications.

Project releases

The Project Releases section displays a list of all released projects created in the Modeling Application.

Note: If you can't find your project in the list, make sure it has been released. To release a project:

  1. Sign into the Modeling Application.
  2. Find or search for your project in the list of projects.
  3. Select the Release action from the Options column for the project.


The properties for a released project are:

Project NameThe name of the project as it appears in the Modeling Application.
VersionThe latest version number of the released project.
Created ByThe user that created the project.
CreatedThe time since the project version was released.


After choosing to Deploy a released project, there are a number of configuration settings required depending on the contents of the project.

Note: When a project is deployed, a deployment descriptor is created. Deployment descriptors can be exported from one environment and imported into another, for example between test and production. See the deployment service architecture for further details on the deployment process.

Application name

All projects require an application name for when they are deployed.

Reminder: Projects are referred to as applications when they are deployed.

  1. Provide an Application Name for the project. The name must be unique and must be in lowercase and between 1 and 26 characters in length. Alphanumeric characters and hyphens are allowed, however the name must begin with a letter and end alphanumerically, for example: finance-application.

  2. Select which released version of the project to deploy.

Admin access

All applications require at least one administrator to manage the application. Administrators have access to the Process Admin actions for an application.

Select a user or group to administer the application. The user or group must exist and cannot be set as static values.

User access

The users selected for an application are those able to start process instances and tasks for it.

Note: Any users or groups that were assigned to user tasks using the Identity method will already be entered in this field.

Select the users and groups that can access the application. The users and groups must exist and cannot be set as a static values.


Note: This tab will not appear if there are no connectors in the project being deployed.

Applications that contain connectors need to have their configuration parameters set.

All parameters will appear as key value pairs and additional pairs can be added by clicking Add config variable.

Any default values, or values entered whilst modeling the project will be pre-filled but can still be updated.


The storage options are used to set the default location for where data related to a process is stored. This data includes content uploaded from attach file fields in forms, generated documents, signed documents and content edited using the content connector.

Note: The default location set for the application storage will be used to store the content from the above actions if none of the target locations are set in their configuration. For example, if targetFile, targetFolder, targetFolderId and targetFolderPath are not set for the DocuSign connector, the signed document will be stored in the default storage location.

The options for the storage location are:

  • Store content in the following ACS site can use an existing site in the repository to store the data or create a new one as part of the deployment process.

  • Store content in the folder with the following relative path can store the application data in a specific folder rather than a site.

Important: Connectors can read and write from files and folders outside of the default storage location, however the service accounts must be given explicit permission to read and write to those files and folders.

Important: Users filling in forms with an attach file field must be given explicit permission to the upload directory if it is outside of the default storage location for the application.

After clicking Create the deployment descriptor will be created and the application deployed, if Deploy was selected.

Deployment descriptors

The Deployment Descriptors section displays a list of all deployment descriptors in the environment. These are created by the deployment service whenever a project is deployed.

Deployment descriptors are fully configured projects that can be exported and imported between environments, for example between test and production.


The properties for deployment descriptors are:

NameThe name of the descriptor and the name that will be used for the application.
StatusThe status of the descriptor. Once it has been created it will display as DescriptorCreated.
CreatedThe date and time the descriptor was created.
ModifiedThe date and time since the descriptor was last modified.

Export and import

Deployment descriptors can be exported as .zip files using the Export Deployment Descriptor option against a specific descriptor.

A previously exported deployment descriptor can be imported using the Import button in the Deployment Descriptors page.

Note: A deployment descriptor cannot be imported if it uses the same name as a deployment descriptor that already exists.

Application instances

The Application Instances section displays a list of all deployed applications, and applications currently in the process of being deployed. Applications can have their permissions updated

Reminder: Projects are referred to as applications when they are deployed.


The properties for application instances are:

NameThe name of the application.
VersionThe version of the application. Note: This is the application version related to upgrading an application and not the project version.
CreatedThe time since the application was deployed.
StatusThe status of the application. Once fully deployed it will display as Running.
Content AppA link to the user interface for the application.


Upgrading an application allows for a new version of a released project to be deployed to an existing application. Tasks and process instances that are in progress and based on a previous application version can still be completed, however any new ones started will use the new model definitions.

Note: An application can be upgraded to a released project version that is lower than the one currently deployed, however the application version will still increment.

The version of an application is incremental and independent of the released project version, for example:

Released project versionApplication version

The upgrade process displays the same configuration as deploying an application. The only field that cannot be changed when upgrading is the application name.

Manage permissions

The Manage Permissions option allows for additional users to be granted user or administrator access to an application without having to upgrade it.


The Undeploy action removes a deployed application.

Important: Undeploying an application will remove all data related to the application including processes and tasks. It is not possible to retrieve this data once an application has been undeployed.

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