Maximize the Value of Enterprise Content
Content chaos results when documents are stored in multiple places—on paper, on laptops and USB sticks, in email and network drives, and across various file-sharing sites. These content siloes drain business productivity and increase security risks.
Document management software from Alfresco lets you bring company content under control with seamless information governance and effective GDPR compliance that directly translates to tangible business benefits.
Document Management Software Features
Gain actionable insights from your content—from document scanning and capture that lets you unlock business information from static documents to analytics using AI and machine learning from AWS to extract valuable insights. Deployment options—including cloud, on-premises and hybrid—let you manage your documents exactly the way you need.
Powerful Search and Discovery
Alfresco makes it easy for people to quickly locate the exact document they need from among many thousands, even hundreds of thousands of files, in their document management system.
- Powerful search features, including instant search suggestions and the ability to apply filters to speed the retrieval of relevant content
- Smart folders facilitate content discovery by grouping files based on what they are rather than where they’re stored
- Mobile, desktop and web access plus integration with common productivity applications mean people can work from anywhere using familiar devices and interfaces
- Alfresco Federation Services provides end users an easy way to search and manage content from more than 60 of the world’s leading business systems and content management applications (for example, Documentum, OpenText and IBM FileNet)
Integrate Content into Processes
Maximize the value of your content with a powerful combination of document management and workflow capabilities, and open up endless opportunities to enhance and accelerate the flow of digital business. Information flows to the right person, at the right time, in the applications and devices people use to get their jobs done
- Rich metadata models, or properties, can be used to move documents automatically through a business process or records management lifecycle
- Built-in workflows simplify document review and approval, while custom process definitions can streamline any content-intensive activity
- Folder rules trigger automated actions for repetitive tasks, freeing people to focus on more important activities
Secure Business-Critical Content
Enterprise-grade security controls, along with integrated records management capabilities, protect valuable business content at every stage of its life.
- Multiple layers of access permissions—for file libraries, folders and files—control who can view, update and delete documents
- Document versioning, including full roll-back functionality, simplifies document tracking and protects file integrity
- Simple, automated records management strengthens and demonstrates compliance with information governance policies for the entire document lifecycle
- Alfresco in the cloud gives you enterprise-level security and compliance all the way to your end users devices, while still maintaining the simplicity and ease of access your users need
Next-Gen Content Services Platforms: A cloud-native advantage over legacy ECM
Companies need to move fast, adapt quickly, and innovate continuously. They must satisfy the demands of a modern, distributed workforce and technically savvy customer base. Is your legacy system holding you back? Download this eBook to learn how to rapidly deliver the innovative solutions that users will love and that your business needs to succeed.
Document Management Software FAQs
Document management software helps to store, access, manage, control and track electronic documents and electronic images of paper-based information that has been captured through document scanning technology.
In choosing document management software, it’s important to consider its ability to integrate with other line of business systems making content available across a range of business applications (i.e., Salesforce and SAP).
Consideration also needs to be given to how users will interact with the system - different people will want to work in different ways; some on mobile devices, some via a web browser and some directly from their desktop.
By selecting an open document management system, you gain the ability to enrich content information via systems that can extend core functions - for example, off-the-shelf Artificial Intelligence (AI) and Machine Learning (ML) technologies.
