Alfresco Makes it Easier to Manage Classified Content
Latest Records Management Offering Improves Access Control, Accommodates More Users
WASHINGTON, D.C. – April 13, 2016 - Alfresco Software, the leading open-source provider of Enterprise Content Management (ECM) and Business Process Management (BPM) solutions, today announced advances that increase the security and simplify the management of classified content, particularly for large-scale deployments like government agencies, with its latest release of Alfresco Records Management 2.4.
As the only open-source solution certified compliant with the DoD 5015.02 specification, the Alfresco Records Management module helps agencies meet the numerous regulations, requirements and mandates governing how they manage their information and assets. This latest version enhances security controls by adding granular content classifications and access controlled by a user’s security clearance. Users are only allowed to access content classified up to their clearance level. For example, a user cleared to see “Secret” information will have access to content classified “Secret” and “Confidential” but will have no access to, or knowledge of the existence of, any content classified “Top Secret.”
The Alfresco Records Management module also supports U.S. government standards for data cleansing and has been designed with scalability to meet the needs of state and local governments with hundreds of users and large enterprise organizations with thousands of users. This level of security and scale is critical for government agencies, particularly the military and intelligence community, as well as other highly regulated industries such as financial services.
“Government CIOs, CTOs and information systems managers are at the intersection of the technology revolution, where the cultural shift towards a digital world and the demanding requirements of security and compliance often collide,” said Austin Adams, Alfresco’s vice president of public sector. “Agencies must provide the tools for collaboration, business process and content management that are flexible enough to meet the needs of this changing landscape. Recognizing these trends and addressing them in a unified way is essential to providing both the access to content that users need and the structural controls that government IT demands.”
Given the nature of information held by government agencies, executives face an onslaught of regulations that place a significant burden on their information systems and actions of end users to remain compliant. Legal requirements include measures intended to protect classified information and the privacy of individuals, while regulatory mandates and government-wide requirements run the gamut from directives that advocate for open-source solutions and a cloud-first approach, to Department of Defense (DoD)-level security standards. On top of all of these are government-wide mandates that emails be handled electronically by the end of this year and that all agency records be managed electronically by 2019.
If these requirements aren’t challenging enough, agencies must often use older legacy ECM systems that are cumbersome, costly to maintain, are not agile enough to readily handle newer applications and are not user-friendly for the workforce. As a result, user-adoption is difficult at best, and at worst, antiquated solutions force employees to resort to unsanctioned consumer applications outside of the approved systems.
The Alfresco Records Management Module brings an unmatched combination of simplicity and control to information governance. The solution allows agency executives to implement more modern content and process management systems that look and feel familiar to users, integrate seamlessly with new and existing applications and make records management and compliance simple to execute while meeting the wide variety of government mandates.
Alfresco provides modern enterprise content management (ECM) software built on open standards that enables organizations to unlock the power of their business-critical content. With the controls that IT demands and the simplicity that end users love, Alfresco's open source technology enables global organizations to collaborate more effectively across cloud, mobile, hybrid and on-premise environments. Innovating at the intersection of content, collaboration and business process, Alfresco’s software manages over seven billion documents, powering the daily tasks of more than 11 million users worldwide. Select Alfresco customers include: Amnesty International, Cisco, DAB Bank, FOX, NASA, PGA Tour, and Sony Entertainment. Founded in 2005, Alfresco’s U.S. headquarters are in San Mateo, California and European headquarters are in Maidenhead, UK. Please visit us at http://www.alfresco.com.