Achieving Information Governance and Compliance

Companies are being driven, by stricter regulations and a desire to show greater levels of transparency, to implement records management solutions to help achieve information governance and compliance initiatives. But, due to low levels of user adoption, these often fail to deliver on expectations.

Alfresco One with Records Management is different. Built into Alfresco, this information governance solution makes it easy for end users to work with files and have them declared as records at the right time - without changing the way the users work.

Simple records filing

Users can upload records from their web browser, from their email, or from their desktop

In-place record declaration

Users can declare records anywhere within Alfresco. In place gives them instant access to their files without having to navigate complex file plans

Automated declaration

Alfresco automatically files and declares records based on simple to configure business rules

Dynamic record folders

Dynamic file plans use business rules to automatically file records in the right file plan folder - creating the folder if needed

File plan

An easy to configure File Plan allows information managers to model the system to meet their exact information governess and compliance needs

Record Disposition

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Record categories can be applied to any level of the file plan to impose the required disposition schedules

Rapid eDiscovery

Powerful search features allow users to find records based on record contents and properties

Full audit trail

A complete audit trail shows who had access to which files and when. Audit reports can also be filed as records

Freeze and hold

Records Managers can freeze or put records on hold to prevent changes and suspend the default retention schedules

The Benefits of the Alfresco Records Management Approach

Alfresco One with Records Management has significant benefits:

  • Increased User Adoption — One solution to support all content with easy declaration removes end user complexity and leads to far greater user adoption
  • Single Repository — Allows the management of all electronic files (documents, web pages, emails, images, corporate records, social and mobile files etc.)
  • Simplicity— Single user interface for managing both standard content and corporate records
  • Reduced Cost and Reduced Risk — A DoD 2015.02 certified open source solution with no upfront license fees