Achieving Information Governance and Compliance

Driven by stricter regulations and the need for greater levels of transparency, organizations are attempting to implement records management solutions that can help with compliance and information governance. But what good is a solution that users don't embrace? When user adoption levels are low then organizations run into compliance and security risks.

Alfresco One with Records Management is different. We built our solution with the end user in mind. There’s no need to learn a complicated system, and you can continue to work the way you always have since our information governance solution guides users through the easy steps needed to file records. It's simplicity that end users love along with control that IT demands.

Simple Records Filing

Upload records from a web browser, email or desktop

In-place Record Declaration

Declare records anywhere within Alfresco, and get instant access to files without having to navigate complex file plans

Automated declaration

Alfresco automatically files and declares records based on simple-to-configure business rules

Dynamic record folders

Dynamic file plans use business rules to automatically file records in the right file plan folder — creating the folder, if needed

File plan

Model the system to meet specific information governance and compliance needs

Record Disposition

Record categories can be applied to any level of the file plan to impose the required disposition schedules

Rapid eDiscovery

Powerful search features allow users to find records based on record contents and properties

Full audit trail

A complete audit trail shows who had access to which files and when, including the audit report, which can also be filed as a record

Freeze and hold

Records managers can freeze or put records on hold to prevent changes and suspend the default retention schedules

The Benefits of the Alfresco Records Management Approach

Alfresco One with Records Management has significant benefits:

  • Increased User Adoption — One solution to support all content with easy declaration removes end user complexity and leads to greater user adoption
  • Single Repository — Allows management of all electronic files (documents, web pages, emails, images, corporate records, social and mobile files, etc.)
  • Simplicity— Single user interface for managing both standard content and corporate records
  • Reduced Cost and Reduced Risk — A DoD 5015.02 certified open source solution with no upfront license fees